First Phase:
The Specialized team throughout this phase count all the fixed assets and
operations supplies in every place or area in the institution and this is on the basis
of many standards & criteria through the specifications and the complete data of
the assets from the actual and from where its located and from what’s available
from papers, data & invoices of the institution supplies. The team opens a new
account for the fixed assets and the S.O.E supplies of the institution and this is
done by dividing them into main groups then sub groups and all of these are
recorded by a specialized program for the company in Fixed Assets. The Country
of Origin, the picture, production date, capacity, code, color,…..etc are recorded in
that program.
Second Phase:
When the above step is completed & finished, the statements of the assets and the
inventory are printed which through it the organization receives them including the
following data which helps in & facilitates the inventory, handover, control and
maintaining the assets later:-
- Detailed identification of the location of the assets & their location within
the institution.
- Integrated Description of each asset through ( dimension-color-capacity-
mark-country of origin- manufacturing date……etc).
- Electronic original picture that confirms with the original one in the
handover date.
- The records will also include all the S.O.E equipments with all its numbers
and integrated description.
Third Phase:
The specialized team performs the bar code, giving the groups whether the
main or sub groups of the assets a code number, through this the data is
converted into the bar code devices through a specialized program. Then it is
printed and sticked onto all the institution’s assets.
Fourth Phase:
This phase consists of giving all the reports, software related to the above to
your company which includes the following:
- Training the institution staff on the program and how to perform the
Assets Management works through it.
- Inventories & handovers approved and signed by the institution
management or who are authorized to sign on all the assets.
- Records of assets & operating equipment programs that includes all
the data & integrated description and the codes related to all the assets
as a database that will be used in the yearly inventory that will be
done in the coming years adding to that, the control & maintaining the
assets and using it in calculating the depreciation, exclusions &
additions which will complete the assets which doesn’t make any
space for wasting or misuse these assets.
- Technical & Engineering final report including all the technical
remarks that resulted from the operations plus the general
recommendations for keeping the assets and the procedures that
should be followed by the management ( activation management
programs from the first operation day- opening cards for all
equipment- adjusting the depreciation rates………etc).
